Use this 4 phased approach as a guide for designing successful projects… add or remove steps to fit your outcomes…
| Phase 1: Project Mobilisation |
| Onboarding |
| Status Reporting |
| Project definition documents |
| Detailed Project & Program plans |
| High level design validation |
| Detailed Requirements documentation |
| RACI validation & refinement for each project |
| Stakeholder Assessment & Management Plan |
| Dependencies Plan |
| Risk & Issues Tracker |
| Change Impact Assessment |
| Communications Plan validation & management |
| Resourcing Plan |
| Deliverables design & management within the tracking matrix |
| Costing estimates for Phase 2: Detailed Design (including labour, tooling, licencing, hosting) |
| Phase 2: Detailed Design & Planning |
| Detailed design documentation |
| Build requirements documentation |
| Procurement management |
| Training Needs Analysis & Training Plan |
| Detailed Implementation, Test & Cutover Plan |
| Rollback Plan |
| System Integration Test Scripts Design |
| Situation Integration Testing (SIT) Scripts Design |
| User Acceptance Test (UAT) Scripts Design |
| Test Summary Report |
| Change Advisory Board (CAB) Documentation preparation |
| Detailed Licencing or Tooling requirements |
| Business Case for implementation (if required) |
| Stakeholder management & communications rollout according to plan |
| Status Reporting |
| Dependencies management |
| Risk & Issues management |
| Costing estimates for Phase 3: Implementation (including labour, tooling, licencing, hosting.) |
| Phase 3: Implementation |
| Change Advisory Board (CAB) Documentation |
| Training rollout |
| System preparation for implementation |
| Roll-out of technical solutions |
| Cutover support |
| Stakeholder management & communications rollout according to plan |
| Status Reporting |
| Documentation & Knowledge Transfer handover to operations team |
| Dependencies management |
| Risk & Issues management |
| Phase 4: Project Closure |
| Lessons Learned documentation |
| Deliverables Acceptance Sign Off from SRG |
| Warranty support arrangement |
| Hypercare arrangements to embed the change |
| Dependencies management |
| Risk & Issues management |
| Test environment post project management |
| End of Project Report |
| Stakeholder management & communications rollout according to plan |
| Status Reporting |
| Off-boarding |
| Finalisation of invoices |